California notarizations require a notice box with specific wording at the top of the certificate in order to be valid. This rule was enacted in 2015 to notify the signer and receiving agencies that the California notary public only verified the identity of the signer, not the accuracy of the document. The law affects California acknowledgements, jurats and proof of executions. If this language is not present on the certificate, it is not valid in California.
What To Do If The Wording Isn’t There
Sometimes a San Diego mobile notary will come across a document with the incorrect certificate wording. This may be due to the documents being prepared out of state or documents prepared by a person unaware of the law requiring this specific language on California certificates. Regardless of the reason for this error, the notary must attach the correct certificate if the document is to be filed in California. The notary will fill out a loose certificate, attach it to the document and write “See Attached” on the original certificate lacking the proper wording.
Special Rules For Jurats
If the document requires a jurat certification, a California notary may never use another state’s jurat certificate. A jurat certificate notarized in the state of California must always contain the specific California language, regardless of where the document will be filed.
Special Rules For Acknowledgments
An acknowledgment notarized in the state of California may use another state’s language if the following three criteria are met:
The required certificate is an acknowledgment.
The document is being filed outside California.
The certificate language does not require certification of representative capacity.
The language required on all California acknowledgements, jurats and proof of executions is as follows:
“A Notary Public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.”
The notice must also meet the following criteria:
The notice must be printed legibly.
The notice must be enclosed in a box.
The notice must appear above the venue wording, i.e. “State of California, County of San Diego”.
As you can see, determining whether or not a certificate will be valid can get complicated. Always hire a professional San Diego mobile notary to ensure your important documents receive the correct notarization. If you have further questions, please call 619 731-0878 or request a San Diego mobile notary online.